Viventium Integration Update and Report
This is an optional feature that can be added to the software upon request. It allows to automatically add/update the fields below in Time & Attendance from Viventium so that the data only has to be added/changed in Viventim and not in TA.
|Field||Add (new employee)||Update (existing employee)|
|Hire Date||Yes||Only if missing (There isn't a hire date in the software yet)|
|Termination Date||Yes||Only if missing (If not currently terminated)|
The add/update can be scheduled to run at a regular interval even multiple times a day.
To do it manually at any time: To add in new employees manually, click on the Refresh Employees button. This will update your employee list to show any new employees from Viventium.
To update an individual employee manually, click on the Update From Viventium button on the employee.
To test that the software can see employee data changes on the api, select an employee and temporarily change their name (add a letter to their name), then click the Update From Viventium button to see if it changes it back to the original correct name.
To test that the software can see new employees on the api, select an employee that was recently hired (within the last 30 days) and temporarily change their Employee ID (add a letter to their ID), then click the Refresh Employees button to see if it pops up this employee as a new employee.
If the error is that it can't find the employee on viventium then check if your IP address is whitelisted with Viventium.
If the software gives an error when running this report, it may be because the time on the local computer is off by more than 5 minutes, or because the Viventium service is temporarily not available.
Check this link to the Viventium service to see if it's available.
If syncing accrual balances and the effective date after the update/sync is an old date, check the pay period on the last issued check if it wasn't an old pay period (retro pay).
You will need the Viventium api login username and password, company code, and division code. This info will be hard coded in the software and will require a software update. Also add the company code to the facility and in-house company labor level as the payroll ID. In addition to providing the api login, viventium may also need to enable the login in the backend and/or whitelist the software's server public IP address and any other public IP addresss of the facility's office computers.
After the connection is set up and tested, this report can then be saved and scheduled to run (overnight) so that employee changes are automatically applied.
To sync accrual balances from Vivnetium, add the Viventium Pay Type code on the TA accrual pay type.